Arty Farty Brussels is a European non-profit organization, fully independent and based in Brussels. Our non-profit is dedicated to supporting innovative cultures, youth, and the public interest. Since 2016, Arty Farty Brussels has organized Abrupt (formerly Nuits Sonores Brussels), an innovative and urban annual festival that celebrates contemporary music and independent scenes by bringing together local and international players. The festival takes place in the fall and spans five days of concerts, performances, DJ sets, and debates in several major cultural venues in Brussels, such as Bozar, Kanal Centre Pompidou, Botanique, AB, C12, and many more.

In addition to the festival, the organization is behind two third places located in the heart of Brussels: Reset and Reset Atelier. Reset is a space that gives a voice to local and European cultural actors, hosting exhibitions, public debates, club nights, concerts, theater performances, and various other events. Its mission is to be a temporary artistic, cultural, and social laboratory—a space for dialogue and exchange. Reset Atelier is a new dynamic space dedicated to visual arts and contemporary creation. This vast 3,000 m² site includes artist studios, cultural offices, and event spaces.

In this context, AFB is looking for a dynamic and enthusiastic Financial and Administrative Manager to handle the daily management of the non-profit and to support the development of its event projects (Abrupt) and temporary spaces (Reset and Reset Atelier).

Responsibilities

• Budget Management: Prepare the annual budget forecasts for the nonprofit (ASBL) and its projects; monitor expenses and revenues; provide monthly reports to the Director; prepare actual budgets for presentation to the general assembly and/or board of directors, etc.
• Financial Management / Funding Management: Optimize tax strategies; monitor public calls for projects; seek funding at the regional, community, and municipal levels; collaborate with the Director to prepare applications and budget proposals; track the use of awarded funds; prepare justification reports; draft and present annual financial reports based on results, etc.
• Accounting and Treasury Management: Oversee supplier quotes and invoices, and prepare payments; manage client invoicing and payment tracking; enter accounting data, including daily accounting activities, annual cash journal entries, and annual cash receipts; handle periodic tax filings; prepare annual accounts in collaboration with the nonprofit’s internal accountant; develop and monitor cash flow plans; manage bank accounts, credit cards, and mandates, etc.
• Social Management: Prepare employment, volunteer, and service contracts; process and pay employee wages (including allowances) in collaboration with the social secretariat; monitor social obligations (occupational health, insurance, training, etc.); manage employee benefits (subscriptions, meal vouchers, etc.); optimize contract archiving logistics for volunteers, etc.
• General Administrative Management: Draft and monitor occupancy, co-production, artistic, copyright, and other service contracts (production, technical, communication); manage and monitor insurance for events, venues, assets, and individuals, and handle claims; manage utility contracts (e.g., water, gas, electricity, internet); handle various administrative tasks (e.g., AFSCA, Unisono, public space occupation, TPE); recruit and manage volunteers (scheduling, training); prepare and send schedules (security/cleaning/bar) in collaboration with Reset’s production manager; monitor the nonprofit's building permits (e.g., environmental permits).
• Nonprofit Management: Participate in organizing general assemblies and board meetings; draft meeting minutes; update and file statutes; oversee legal compliance for nonprofit law in collaboration with the accounting firm and the statutory auditor of the nonprofit, etc.
• Secretarial Support: Assist with general office duties (mail, filing) and contribute to internal/external communication of the nonprofit in close collaboration with the Director (e.g., newsletter).

This is a demanding but highly rewarding position, providing an in-depth understanding of the nonprofit, from project inception to completion. It offers the opportunity to be at the heart of the action, working with a wide variety of stakeholders in Brussels and abroad, while continuously learning and developing new skills.

Required Qualifications

• At least 3 years of experience in administrative and financial management;
• General knowledge of accounting, taxation, finance, Belgian labor law, and nonprofit law;
• Familiarity with public funding rules from both Francophone and Flemish authorities;
• Good knowledge of the Brussels cultural sector;
• Proficiency in written and spoken French and Dutch;
• Strong skills in the Microsoft Office Suite (especially Excel);
• Mastery of Winbooks accounting software;
• Strong attention to detail, organizational skills, and proactivity;
• Ability to work autonomously and as part of a team, both on-site and remotely;
• Flexibility regarding working hours;
• Ability to handle emergency situations.

Education
A degree from a Belgian university or higher education institution (minimum BAC+3) in finance, management, or economics.

Experience
At least 3 years of experience in administrative and financial management.

Conditions

Contract Type
Permanent (CDI)

Working Hours
Full-time

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Arty Farty Brussels is a European non-profit organization, fully independent and based in Brussels. Our non-profit supports innovative cultures, youth, and the public interest. Since 2016, Arty Farty Brussels has organized Abrupt (formerly Nuits Sonores Brussels), an annual, innovative, urban festival that celebrates contemporary music and independent scenes by bringing together local and international talent. The festival takes place in the fall and features five days of concerts, performances, DJ sets, and debates.

In addition to the festival, the organization has also established two third spaces located in the heart of Brussels: Reset and Reset Atelier. Reset is a space that amplifies the voices of local and European cultural actors, hosting exhibitions, public debates, club nights, concerts, theater performances, and many other events. Its mission is to serve as a temporary artistic, cultural, and social laboratory, a space for dialogue and exchange. Reset Atelier is a new dynamic space dedicated to visual arts and contemporary creation. This vast 3,000 m² site includes artist studios, cultural offices, and event spaces.

In this context, Arty Farty Brussels is seeking a dynamic and enthusiastic General Production Lead/Venue Operator to help implement the Reset project and all the events it hosts.

Responsibilities

The production lead, reporting to the General Director, is responsible for the proper functioning of the Reset Venue and the technical, logistical, and organizational management of events and activities. They act also as the Operations Manager at Reset, regardless of whether the events are public or private.

Venue Management

• In collaboration with the Site Director, ensure that technical installations are functional and maintained, including managing contractors and service providers.
• Oversee routine maintenance and report any required repairs.
• Alert the Site Director to necessary building work, prepare and organize interventions after approval.
• Ensure the security of the building (alarms, video surveillance, etc.).
• Maintain good relationships with the surrounding community.
• Monitor technological developments to improve the space.
• Manage the technical budget within the limits set by the management.

Operations Management

• Oversee and coordinate public or private openings of Reset.
• Create and manage schedules for different services (production, technical, bar, volunteers, etc.) and coordinate with external partners (caterers, security, tenants, etc.).
• Ensure the proper opening and closing of the venue and adherence to procedures.
• Conduct security briefings and ensure the safety of the public, staff, and artists.
• Serve as the primary contact for safety and security during events.
• Ensure compliance with regulations for venue operations.

Event Technical Management

• Participate in meetings with event organizers and manage venue visits with the production manager.
• Conduct technical feasibility studies for events, assist in event design, and follow up on projects.
• Share necessary technical documents for events (floor plans, electrical plans, technical sheets, etc.).
• Define and schedule technical teams for setup, event operations, and breakdowns.
• Validate the installation of furniture and room configurations.
• Operate, adjust, and shut down technical systems as needed.
• Manage loading/unloading, setup, and teardown of event equipment.
• Rent additional equipment from partners if necessary.
• Step in as a technical operator (sound, lighting, video) if a technician is unavailable.

Backline Management

• Rent necessary technical equipment.
• Define and schedule technical teams for setups, operations, and teardowns.
• Coordinate with administration on event technical budgets.
• Supervise or assist with the setup, installation, and breakdown of event equipment.

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Required Qualifications

• Strong technical skills (electrical certification recommended).
• Knowledge of the event industry.
• Technical training in performance or event management.
• Ability to offer solutions and advice.
• Quick responsiveness.
• Strong organizational skills and attention to detail.
• Flexibility in workdays and hours.
• Ability to handle emergency situations.

Education
A degree from a Belgian university or higher education institution (minimum BAC+3). Relevant fields of study: performance techniques, cultural management, event management, engineering, architecture, or construction. Specific certifications or training:

• Fire prevention and safety certification.
• Training on safety standards for public venues (ERP).

Experience
At least 3 years of experience in a major venue or event project. Experience should reflect the technical, organizational, and interpersonal skills required for this role.

Contract Type
Permanent (CDI)

Working Hours
Full-time

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