Reset & Reset Atelier host a wide array of events: club nights, concerts, exhibitions, theatre performances, markets, and screenings. We're looking for motivated people to staff our bar during these events.

You're a student and you have enough student hours left to work.
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We're giving priority to people who have prior experience in bar work at cultural events.

Arty Farty Brussels is a European non-profit organization, fully independent and based in Brussels. Our non-profit is dedicated to supporting innovative cultures, youth, and the public interest. Since 2016, Arty Farty Brussels has organized Abrupt (formerly Nuits Sonores Brussels), an innovative and urban annual festival that celebrates contemporary music and independent scenes by bringing together local and international players. The festival takes place in the fall and spans five days of concerts, performances, DJ sets, and debates in several major cultural venues in Brussels, such as Bozar, Kanal Centre Pompidou, Botanique, AB, C12, and many more.

In addition to the festival, the organization is behind two third places located in the heart of Brussels: Reset and Reset Atelier. Reset is a space that gives a voice to local and European cultural actors, hosting exhibitions, public debates, club nights, concerts, theater performances, and various other events. Its mission is to be a temporary artistic, cultural, and social laboratory—a space for dialogue and exchange. Reset Atelier is a new dynamic space dedicated to visual arts and contemporary creation. This vast 3,000 m² site includes artist studios, cultural offices, and event spaces.

In this context, AFB is looking for a dynamic and enthusiastic Financial and Administrative Manager to handle the daily management of the non-profit and to support the development of its event projects (Abrupt) and temporary spaces (Reset and Reset Atelier).

Responsibilities

• Budget Management: Prepare the annual budget forecasts for the nonprofit (ASBL) and its projects; monitor expenses and revenues; provide monthly reports to the Director; prepare actual budgets for presentation to the general assembly and/or board of directors, etc.
• Financial Management / Funding Management: Optimize tax strategies; monitor public calls for projects; seek funding at the regional, community, and municipal levels; collaborate with the Director to prepare applications and budget proposals; track the use of awarded funds; prepare justification reports; draft and present annual financial reports based on results, etc.
• Accounting and Treasury Management: Oversee supplier quotes and invoices, and prepare payments; manage client invoicing and payment tracking; enter accounting data, including daily accounting activities, annual cash journal entries, and annual cash receipts; handle periodic tax filings; prepare annual accounts in collaboration with the nonprofit’s internal accountant; develop and monitor cash flow plans; manage bank accounts, credit cards, and mandates, etc.
• Social Management: Prepare employment, volunteer, and service contracts; process and pay employee wages (including allowances) in collaboration with the social secretariat; monitor social obligations (occupational health, insurance, training, etc.); manage employee benefits (subscriptions, meal vouchers, etc.); optimize contract archiving logistics for volunteers, etc.
• General Administrative Management: Draft and monitor occupancy, co-production, artistic, copyright, and other service contracts (production, technical, communication); manage and monitor insurance for events, venues, assets, and individuals, and handle claims; manage utility contracts (e.g., water, gas, electricity, internet); handle various administrative tasks (e.g., AFSCA, Unisono, public space occupation, TPE); recruit and manage volunteers (scheduling, training); prepare and send schedules (security/cleaning/bar) in collaboration with Reset’s production manager; monitor the nonprofit's building permits (e.g., environmental permits).
• Nonprofit Management: Participate in organizing general assemblies and board meetings; draft meeting minutes; update and file statutes; oversee legal compliance for nonprofit law in collaboration with the accounting firm and the statutory auditor of the nonprofit, etc.
• Secretarial Support: Assist with general office duties (mail, filing) and contribute to internal/external communication of the nonprofit in close collaboration with the Director (e.g., newsletter).

This is a demanding but highly rewarding position, providing an in-depth understanding of the nonprofit, from project inception to completion. It offers the opportunity to be at the heart of the action, working with a wide variety of stakeholders in Brussels and abroad, while continuously learning and developing new skills.

Required Qualifications

• At least 3 years of experience in administrative and financial management;
• General knowledge of accounting, taxation, finance, Belgian labor law, and nonprofit law;
• Familiarity with public funding rules from both Francophone and Flemish authorities;
• Good knowledge of the Brussels cultural sector;
• Proficiency in written and spoken French and Dutch;
• Strong skills in the Microsoft Office Suite (especially Excel);
• Mastery of Winbooks accounting software;
• Strong attention to detail, organizational skills, and proactivity;
• Ability to work autonomously and as part of a team, both on-site and remotely;
• Flexibility regarding working hours;
• Ability to handle emergency situations.

Education
A degree from a Belgian university or higher education institution (minimum BAC+3) in finance, management, or economics.

Experience
At least 3 years of experience in administrative and financial management.

Conditions

Contract Type
Permanent (CDI)

Working Hours
First 4 months part-time. Full-time from September onwards.

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